Freshly apprised ones get the apprisal result added to their name. For 82+ IVs I use a + or # for best or second best possible apprisal respectivly on the named IVs and a - for the remaining. All of that in order of the apprisal (which is also the order of the stats in the IV calculator). E.g. ++- equals highest apprisal for stamina and attak whereas -#- would be second best apprisal for Atk.
I use additional brackets for second highest over all apprisal.
That way I don't have to check the apprisal again once I find the time to calculate the IVs.
Once I got the exact IVs, I replace the complete name with the IVs in the Order HP-Atk-Def (same as in the calculator and apprisal)
Everything below second highest overal apprisal gets a shipping label (-) and is transfered to the Prof.